Our association establishes the following policy regarding the
handling of personal information and strives for its protection
through appropriate measures.
Additionally, details regarding the purposes of use of personal
information within our association and procedures for disclosing
personal information to individuals are outlined as follows:
Ⅰ．Privacy Policy on Personal
Information Protection
1. Compliance with Laws and Regulations
Our association complies with relevant
laws and regulations concerning the protection of personal
information, including the Act on the Protection of Personal
Information and the Act on the Use of Numbers to Identify a
Specific Individual in Administrative Procedures, and
endeavors to conduct business activities in a proper manner.
2. Proper Acquisition of Personal Information
Our association acquires personal
information in a lawful and appropriate manner.
3. Use of Personal Information
Our association uses personal information
within the scope of its intended purposes.
4. Provision of Personal Information to Third Parties
Except as permitted by relevant laws and
regulations, our association does not provide personal
information to third parties without prior consent from the
individual concerned.
In cases where it is necessary to outsource part of our
operations, we may provide personal information to
contractors who have concluded confidentiality agreements,
ensuring appropriate supervision by our association .
5. Proper Management of Personal Information
Our association strives to keep personal
information accurate and up-to-date within the scope of its
intended purposes, and takes necessary measures to prevent
unauthorized access, loss, destruction, or alteration of
personal information, ensuring its secure management.
6. Disclosure, Correction, Addition, Deletion, and Suspension
of Use of Personal Information
Upon receiving a request from the
individual concerned, our association promptly responds in
accordance with prescribed procedures to requests for
disclosure, correction, addition, deletion, or suspension of
use of personal information held by us. For specific
personal information, once the purposes of use are achieved
and the prescribed retention period under relevant laws and
regulations has elapsed, we will promptly and appropriately
delete or dispose of such information.
7. Handling of Complaints Regarding the Handling of Personal
Information
Our association promptly and appropriately responds to
complaints regarding the handling of personal information.
Our association promptly and
appropriately responds to complaints regarding the handling
of personal information.
8. Establishment of a System for Personal Information
Protection and Employee Education
To protect personal information, our
association establishes a proper management structure and
promotes awareness among employees.
Ⅱ．Purposes of Use of Personal
Information Held by Our Association and Disclosure of
Personal Information
1. Purposes of Use of Personal Information Held by Our
Association (excluding specific personal information)
(1) Purposes of using personal information excluding specific
personal information
The purposes of using personal
information held by our association include the proper
execution of the following operations to improve public
health and welfare:
① Operations related to our association's
activities, such as providing information, handling various
inquiries, and managing operations.
② Creation, purchase, shipment
management, and provision of related information regarding
publications such as books, magazines, and institutional
journals issued by our association.
(2) Purposes of Use of Specific Personal Information
The purposes of using specific personal
information within our association are as follows:
① Affairs related to individual numbers
concerning individuals other than association personnel:
A) Preparation of payment statements for
rewards, fees, etc.
B) Preparation of payment statements for
real estate usage fees, etc.
C) Preparation of payment statements for
the transfer of real estate, etc.
② Affairs related to individual numbers
concerning association personnel (including their
dependents):
Withholding tax related affairs, etc.
2. Disclosure of Personal Information
Upon request from the individual
concerned, our association will disclose personal
information held by us. Please follow the procedures below
if you wish to request disclosure:
(1) How to Make a Request:
Please send the prescribed application
form (downloadable from here) along with
one document confirming your identity (e.g., copy of
driver's license or passport) enclosed in an envelope marked
with "Request for Disclosure" on the front to the address
below (limited to postal mail due to personal information
protection considerations).
For matters related to specific personal information, please
clearly indicate "My Number Administration" after the
association's name in the address.
(2) Disclosure Fee
Please enclose stamp(s) for 84 yen as
postage for the reply envelope.
(3) Response Method
We will respond in writing to the address
specified in the application form.
3. Corrections and Amendments to Personal Information
In case you wish to request corrections,
additions, deletions, or other changes to personal
information (held personal data) by our association, please
follow the procedure below:
(1) How to Make a Request
Please enclose the designated application
form (downloadable from here) along
with one document confirming your identity (e.g., copy of
driver's license, passport) in an envelope marked "Request
for Changes" on the front. Please send it via postal mail to
the address below (limited to postal mail due to personal
information protection considerations).
For matters related to specific personal information, please
clearly indicate "My Number Administration" after the
association's name in the address.
(2) Response Method
We will respond in writing to the address
specified in the application form.
4. Contact Information
For inquiries, comments, or complaints
regarding the handling of personal information at our
association (including matters related to specific personal
information), please contact us at the following: